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Project Administration
Wodonga, VICWe are seeking a Projects Administrator to join our clients team!
The projects administrator plays a vital role in supporting both general administrative functions and project-specific requirements.
Key Responsibilities
General Administration
The projects administrator plays a vital role in supporting both general administrative functions and project-specific requirements.
Key Responsibilities
General Administration
- Data entry and database maintenance.
- Answer and manage incoming calls.
- Provide administrative support to Business Coordinator, Business Manager, and Managing Director.
- Assist with general office duties as required.
- Set up new projects in internal systems.
- Ensure all project contracts are received, reviewed, and processed correctly.
- Coordinate with Business Manager/Estimator for contract reviews.
- Extract invoicing and site requirement details from contracts.
- Manage compliance documentation including:
- Staff inductions
- Working With Children Checks
- Police Checks
- Liaise with site staff to gather required documentation and information.
- Monitor and ensure completion of site documentation (e.g., SWMS, safety checklists) by Team Leaders.
- Update and distribute Job Register to relevant team members.
- Coordinate and manage QA documentation for all jobs.
- Complete relevant forms and checklists, including ITPs (Inspection Test Plans) for site works.
- Provide administrative support to the Production Manager and Site Manager on ongoing projects.
- Assist with project planning, documentation, and communication.
- Proficient use of Microsoft Outlook, including inbox management and calendar scheduling.
- Maintain effective communication with five key project contacts and support a working team of seven.
This is the perfect chance to take the next step in your career, don't miss the chance to join a supportive and driven team!
For any questions contact Sophie @ MP Recruitment on sblack@mprecruitment or
02 6057 9333
For any questions contact Sophie @ MP Recruitment on sblack@mprecruitment or
02 6057 9333